Cleaning up Google Drive and Gmail for Space and Cost Savings

Cleaning up Google Drive and Gmail for Space and Cost Savings

Use These Tricks to Free Up Space and Save Money on Google Drive, Gmail, and Google Photos

Introduction Cleaning out your Google Drive, Gmail, and Google Photos is not only a great way to make some virtual room but also a clever way to save money. Many users find themselves running out of the combined 15GB of free storage space that Google provides. When you’re close to your storage limit, Google will prompt you to subscribe to Google One and purchase additional storage. However, there are some tricks you can follow to manage your digital space effectively and avoid spending extra money. In this article, we will show you how to free up space on Google Drive, Gmail, and Google Photos, both on desktop and mobile.

Delete Large Files First

If you want to quickly free up space, deleting a few large files is a better option than deleting several smaller ones. Here’s how to delete files by size in Google Drive on your desktop:

  1. Log in to your Google Drive account.
  2. Once you’re logged in, click on “Storage” in the left side menu.
  3. If necessary, click on “Storage used” on the right side of the screen to order files from largest to smallest.
  4. Select the large files you want to delete and click on the trash bin icon or drag them to the “Trash” on the left side of the screen.
  5. Go to the “Trash” menu and click on “Empty trash” in the top-right corner.
  6. Confirm by clicking on “Delete forever”.

You can also delete files by size in the Google Drive app by following similar steps. Open the app, tap on “Files”, arrange them by size, select the files you want to delete, tap on “Remove”, go to “Trash”, and tap on “Empty trash”.

Manage Your Gmail Storage

To free up space in Gmail, specifically for emails with large attachments, follow these steps:

  1. Log in to your Gmail account.
  2. Type “has:attachment larger:10MB” (or any other desired size) in the search bar and hit “Search”. This will display all emails with attachments larger than the specified size.
  3. Select the emails you want to delete and click on the trash bin icon.
  4. Go to the “Trash” menu by clicking on “Trash” or “More” and then “Trash”.
  5. Click on “Empty trash now” at the top of the screen.

In the Gmail mobile app, you can achieve the same by opening the app, searching for emails with larger attachments, tapping on the email you want to delete, selecting the trash bin icon, going to the “Trash” menu, and tapping on “Empty trash now”.

Furthermore, don’t forget to periodically empty your spam folder to free up additional storage in Gmail. To empty your spam folder on desktop, log in to your Gmail account, click on “Spam”, and then click on “Delete all spam messages now”. On the mobile app, open the app, tap on the hamburger icon, select “Spam”, and tap on “Delete all spam messages now” or “Empty spam now”.

Clean Up Google Photos

Google Photos also contributes to the 15GB of free storage provided by Google. Since photos and videos take up a significant amount of space, it’s essential to declutter them. Unfortunately, there is no option to arrange photos and videos from largest to smallest like in Google Drive and Gmail, so you’ll have to manually review and delete items. Here’s how to delete photos and videos from Google Photos on your desktop:

  1. Open and log in to Google Photos.
  2. Hover your mouse over the photos and videos you want to delete and click on the gray check mark icon.
  3. Click on the trash icon in the top-right corner.
  4. Click on “Move to trash”.
  5. Visit the “Trash” menu on the left side of the screen.
  6. Click on “Empty trash” near the top-right corner.
  7. Confirm the deletion by clicking on “Empty trash” again.

The process for deleting photos and videos in the Google Photos mobile app is similar. Open the app, tap on the media you want to delete, tap on the trash can icon, tap on “Delete”, go to “Library”, tap on “Trash”, tap on the three dots, and select “Empty trash”.

Remember that if you don’t manually empty the trash on either platform, the photos and videos you’ve deleted will be automatically deleted after 60 days.

Download Your Files

If you find yourself running out of storage and not wanting to delete any more items, you can download your files, emails, and photos from Google Drive, Gmail, and Google Photos and store them on another hard drive. Here’s how to do it:

  1. Open and log in to your Google Drive, Gmail, or Google Photos account on your desktop.
  2. Select the files, emails, or photos you want to download.
  3. Click on the three dots in the upper-right corner of your screen.
  4. Click on “Download”. Note that Gmail messages will be downloaded as .eml files.
  5. After the items are downloaded, move them to your hard drive and delete them from your account and trash bins.

By following these tricks, you can efficiently manage your Google storage space, avoid unnecessary expenses, and maintain an organized digital environment. Remember to periodically clean up your files, emails, and photos to keep your storage usage to a minimum.

For more tips and useful features, check out our articles on Gmail tips and tools, Google Drive features you might have missed, and Google Photos features to enhance your experience.

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