Changing a signature in Outlook | ENBLE

Changing a signature in Outlook | ENBLE

How to Edit a Signature in Microsoft Outlook

Having a personalized signature in your emails can add a professional touch and ensure that your messages are closed properly. However, there may be times when you need to update your signature. Whether you’ve had a name change or you want to include a holiday-related closing, editing your signature in Microsoft Outlook is quick and easy.

How to Edit a Signature in Outlook on Windows

If you’re using Outlook on Windows, follow these simple steps to edit your signature:

  1. Open Outlook and select “New email” on the Home tab.
  2. In the compose window that opens, go to the Message tab.
  3. Select the arrow below “Signatures” and choose “Signatures” from the dropdown menu. Here, you can see a list of your existing signatures.
  4. Pick the signature you want to edit and make your changes directly in the editor box. You can customize the text, formatting, and even add images or links.
  5. Select “Save” to preserve your changes. Optionally, you can adjust the signature settings for new messages, replies, and forwards.
  6. When you’re finished editing, select “OK” to close the window.
Outlook on Windows - Select Signatures
Outlook on Windows - Change Signature
Outlook on Windows - Save Changed Signature

How to Edit a Signature in Outlook on Mac

Whether you’re using the classic or new version of Outlook on Mac, the process of editing your signature remains the same:

  1. Open Outlook and select “Outlook” in the menu bar, then choose “Preferences” from the dropdown menu.
  2. In the Preferences window, select “Signatures” from the options.
  3. On the left side, you’ll see a list of your existing signatures. Choose the one you want to edit and click “Edit” at the bottom.
  4. A small window will appear displaying your current signature. Make the necessary changes and select the “Save” button on the top left.
  5. Your edits will be reflected on the right side of the Signature window, below the signature preview. If needed, you can also adjust the default signature for new messages, replies, and forwards.
  6. When you’re done, click the “X” on the top left to close the Outlook Preferences window.
Outlook on Mac - Select Signature
Outlook on Mac - Save Changed Signature
Outlook on Mac - Changed Signature

How to Edit a Signature in Outlook on the Web

If you prefer using Outlook on the web, you can edit your signature just as easily:

  1. Visit Outlook.com in your web browser and sign in to your account.
  2. Select the “Gear” icon located in the top right corner of the screen.
  3. In the dropdown menu, choose “Mail” on the far left, and then select “Compose and reply” to the right.
  4. In the email composition window, choose the signature you want to change from the dropdown box, if you have multiple signatures.
  5. Make the necessary edits directly in the editor box that displays the current signature. You can modify the text, formatting, and other elements.
  6. Optionally, adjust the default signatures for new messages, replies, and forwards at the bottom.
  7. Once you’re done, select “Save” to save your changes.
  8. Finally, click the “X” on the top right to close the Settings window.
Outlook on the Web - Editing a Signature

Learning how to edit a signature in Microsoft Outlook gives you the flexibility to make quick changes and customize your email communications whenever needed. Whether you’re using Outlook on Windows, Mac, or the web, the process is straightforward and allows you to personalize your emails with ease.

For more helpful guides, check out our articles on changing your Outlook password or stopping spam emails. Stay productive and make the most out of your email experience with Microsoft Outlook!

*Note: The content provided above is sourced from Digital Trends.