5 tips and tricks to organize your Google Drive

5 tips and tricks to organize your Google Drive

Organize Your Google Drive for a Smooth Back-to-School Experience

Google Drive

It’s back to school time, which means it’s time to tackle all that homework. From writing papers to collaborating with fellow students, Google Drive has become an indispensable tool for many students. If you’re one of them, I’ve got some tips and tricks to help you get your Google Drive account organized and maximize its potential.

Tips for Organizing Your Google Drive

Before we dive into the tips, it’s important to note that these are not specific to individual apps within Google Drive, such as Docs, Sheets, Slides, and Forms. Instead, these tips focus on organizing Drive itself to create a more streamlined workflow.

1. Organize Your Folders

The first step in organizing your Google Drive is to create a logical folder structure. Saving everything in the root directory of Google Drive can quickly lead to chaos. Instead, create folders to categorize your documents. If you have specific classes or study groups, consider creating separate folders for each. You can further organize these folders by creating subfolders. For example, you can have a folder for all your classes and within that folder, create subfolders for each specific class.

Here’s an example hierarchy: Client > Year > Month. For instance, you can have a folder named “Class A” under which you can create subfolders for each month, such as “September.” This simple layout makes it easy to locate your files without any confusion.

2. Color Code Your Folders

To further simplify your folder hierarchy, consider color coding your folders. Right-click on a folder in Google Drive, select “Change Color,” and choose a color that corresponds to a specific category or subject. By doing this, you can quickly locate a particular folder just by looking for its color, saving you time and effort.

Changing the color of my ENBLE folder in Google Drive

3. Make Use of the Activity Sidebar

If you’re someone who frequently accesses recently worked on documents, the Activity Sidebar in Google Drive can be a lifesaver. Let’s say you need to quickly check something in an English Literature document. By selecting the English Literature folder, the Activity pane will display only the recent activity associated with that folder. From there, you can click on any document to open it quickly and perform the necessary tasks.

The recent activity in my ENBLE folder

4. Use the Star Feature for Quick Access

When you have important files or folders spread throughout your Google Drive, finding them can be a time-consuming task. That’s where the Star feature comes in handy. By starring important documents, you can easily access them by going to the Starred folder. To star a document, simply click on the star icon next to its name. Now, instead of searching through your entire Drive, you can quickly find and access your important files all in one place.

The star icon can make it considerably easier to find a document

5. Use the Advanced Search Tool

The regular Search feature in Google Drive is powerful on its own, but if you want to take your search game to the next level, try the Advanced Search tool. With this tool, you can perform detailed searches based on specific criteria such as file type, owner, keywords within the file, modification date, and much more. Instead of having to master complex search strings, simply click on the Advanced button next to the search bar. From there, you can refine your search using the easy-to-use interface.

The Google Drive Advanced Search tool makes it easy to search using very specific criteria

By implementing these five simple tips, you can organize your Google Drive for a smoother back-to-school experience. With a well-structured folder system, color coding to quickly identify folders, and the help of the Activity Sidebar, Star feature, and Advanced Search tool, you’ll spend less time searching for files and more time focusing on your studies. Best of luck with your classes, and may your Google Drive journey be an organized one!